Print Page   |   Contact Us   |   Sign In   |   Register
Community Search
Work for Life Science Washington
Share |

Life Science Washington is Hiring!

With one of the fastest growing life science/biotech sectors in the country, Washington state is your destination for new career opportunities...


Life Science Washington (LSW) is a 501(c)(6) non-profit trade association with a 20+ year history of supporting Washington state life science companies, research institutes, and partner organizations through advocacy, collaboration and investment.

 

 


Receptionist/Administrative Assistant

 

Reporting to the Vice President, Finance & Administration, the Receptionist/Administrative Assistant provides general office coordination and operational support and is the first point of contact for members either by telephone or visiting the office.

 

PRIMARY DUTIES:

Database Management

  • Online database management to maintain accurate records, add contacts and add new members
  • Event Registration including database registration, print & assemble badges, prepare materials prior to and after event
  • Reprint and restock all printed marketing collateral in office
  • Maintain record keeping/filing systems as requested

Reception

  • Serve as first point of contact with Life Science Washington guests through general phone line, welcoming guests, and problem-solving to forward questions to the appropriate staff member
  • Notify building security daily of visitors to office for the next day
  • Meeting preparation: greet guests, copy & collate materials, post signage, prepare coffee, order refreshments or lunches, clean-up and other tasks as requested

General Office Support

  • Maintain the lobby, kitchen, supply room and conference rooms to be orderly and well stocked with supplies
  • Keep the staff informed of general office management/maintenance issues
  • Incoming and outgoing mail preparation, whether by USPS, FedEx, or UPS
  • Order and restock office supplies and maintain office equipment
  • Run errands as requested
  • Maintain emergency supplies and update emergency plan as needed
  • Update office for new staff members; mailbox label, voicemail tree, contact list
  • Perform a wide variety of supporting tasks for co-workers in all areas of the organization
  • Under general supervision, follow standard office procedures and establish priorities and deadlines
  • Maintain high level of professionalism, discretion, and confidentiality in all interactions

QUALIFICATIONS/QUALITIES:

  • A bachelor’s degree with a minimum of 2 years of related experience, or high school graduate with 5+ years of receptionist/administrative assistant experience within a professional environment
  • Strong writing, editing and proofreading skills are essential; attention to details is a must
  • Demonstrated ability to multi-task, set priorities within tight timelines and meet deadlines
  • Excellent verbal and written communication skills
  • Effective interpersonal skills that include the ability to work collaboratively in a fast-paced, team environment.
  • Proficiency with Microsoft Office – Outlook, Excel, Word and database programs
  • Flexibility, a helpful, can-do attitude, and a sense of humor are essential!

Working conditions: General office work environment. Occasional errands require reliable transportation. Ability to lift up to 50 pounds occasionally.

 

LOCATION: Seattle/Eastlake

Salary: FTE - Commensurate with experience with Excellent Employee Benefits Package.

 
Email your resume and cover letter with Admin Assistant, and your Last Name in the subject line to: Kathleen@lifesciencewa.org

 


Communications Intern

Reporting to the Vice President, Membership, the Communications Intern will help build the brand through traditional communications tactics, social media and digital efforts.

 

Responsibilities:

  • Assist in editing/managing LSW website and social media presence
  • Write and proofread copy for e-newsletter
  • Help maintain LSW’s mail chimp email database as needed
  • Evaluate current communications efforts and make adjustments or recommendations as needed
  • Assist in creating and developing event flyers, signage and announcements
  • Other duties as assigned

Qualifications:

  • Experienced with social media marketing platforms
  • Proficiency with Microsoft Office and Adobe Creative Suite
  • Strong verbal and written communication skills, including the ability to proof read documents
  • Excellent interpersonal skills, with a high degree of professionalism
  • Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision

Additional Information/Application Process:

  • Seattle/Eastlake location
  • Flexible schedule within 8 a.m. – 5 p.m. office hours; this is a paid internship.

Email resume/cover letter to amanda@lifesciencewa.org, In the Subject line, note: Communications Intern and your name. 





more Calendar

6/6/2017
Intensive SBIR/STTR Workshop: NIH Focus

6/8/2017
Digital Health/Health IT Boot Camp Course and Networking Event

Featured Partners
BioTech Primer Inc.BioTech Primer develops and delivers customized training to the Life Sciences community

Membership Management Software Powered by YourMembership  ::  Legal