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Administrative Assistant / Receptionist - part-time: 20 hours per week


Life Science Washington is an independent, non-profit 501(c)(6) trade association whose mission is to stimulate life science innovation, job creation and ecosystem vibrancy across Washington state through engagement, collaboration, promotion, and advocacy. Serving more than 500 members, Life Science Washington brings together research institutions, investors and innovators to grow the state’s life science economy.

 

 Reporting to the Vice President, Finance & Administration, the Administrative Assistant / Receptionist provides general office coordination and operational support and is the first point of contact for members either by telephone or visiting the office.

 

 Responsibilities include:

General Office Support

  • Maintain the lobby, kitchen, supply room and conference rooms to be orderly and well stocked with supplies
  • Keep the staff informed of general office management/maintenance issues
  • Incoming and outgoing mail preparation, whether by USPS, FedEx, or UPS
  • Order and restock office supplies and maintain office equipment
  • Run errands as requested
  • Perform a wide variety of supporting tasks for co-workers in all areas of the organization

Reception

  • Serve as first point of contact with Life Science Washington guests through general phone line, welcoming guests, and problem-solving to forward questions to the appropriate staff member
  • Meeting preparation: greet guests, copy & collate materials, post signage, prepare coffee, order refreshments or lunches, clean-up and other tasks as requested

Database Management

  • Online database management to maintain accurate records, add contacts and add new members
  • Event Registration including database registration, print & assemble badges, prepare materials prior to and after event

Qualifications/Qualities

  • 2 years of related experience with receptionist/administrative assistant experience within a professional environment
  • Demonstrated ability to multi-task, set priorities within tight timelines and meet deadlines
  • Effective interpersonal skills that include the ability to work collaboratively in a fast-paced, team environment.
  • Proficiency with Microsoft Office – Outlook, Excel, Word and database programs
  • Flexibility, a helpful, can-do positive attitude, and a sense of humor are essential!

 

Working conditions: General office work environment. Occasional errands require reliable transportation. Ability to lift up to 50 pounds occasionally.

 

compensation: Commensurate with experience 

 

To Apply: Send resume with cover letter to admin@lifesciencewa.org

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